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Note: All required fields are indicated with an asterisk.

Reservation Scheduling

Room Information

Reserving this Room

Applicant is responsible for setting up the room. All set-up and clean-up must be accomplished within the reserved time.
Meeting rooms are not available beyond normal library operating hours.
Groups may use the room only for the hours reserved in advance. Be prepared to vacate the room at the completion of your reserved time.
By submitting a room request, you are giving the Library permission to release the group contact person’s name and phone number in the event of public inquiries.
This contact information will be listed on the Library’s public event calendar.
Report any spills immediately to the library manager in charge. In the Central Library, please call the Business Office at 413-263-6828 ext. 278. Special cleaning necessary as a result of your use of this meeting room will result in potential charges (minimum $75).
Leave the room as clean and orderly as possible. Put all trash in receptacles provided by the Library.
Remove personal items, equipment, and decorations. Please do not tape items to walls, windows, and doors.
If you have put signs in the hallway directing people to your meeting, please remove them when your meeting is done.
Failure to comply with the meeting room regulations may result in denial of future use of a library meeting room, financial liability for damages, and/or immediate removal from the room.
Any question of interpretation of eligibility for meeting room use will be referred to the Library Director.
Appeals for exceptions to these policies must be made in writing to the Chair of the Springfield Library Commission.

Food or Drink

Will you be serving food or drinks at your event?

Food or Drink Requirements

Coffee and light refreshments may be provided by the applicant organization, which is responsible for clean-up. The Library must be advised in advance that food will be served; this can be done in the online application. No alcoholic beverages may be served.
Report any spills immediately to the library manager in charge; in the Central Library, please call the Business Office at 413-263-6828 ext. 278. Special cleaning necessary as a result of your use of this meeting room will result in potential charges (minimum $75).

Contact Information

Organization Information

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Start date

End date

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