Reserve a Room

Before submitting a room reservation request, please read our meeting room rules and policies in full below. While filling out your reservation, please ensure that you have included sufficient setup and breakdown time. You must be prepared to vacate the room at the completion of your reserved time.

If you have questions or are experiencing technical issues with reserving a room, please contact Jamillah Medina Nova, Community Relations Coordinator, Meeting Room Room Coordinator, at



Room Reservation Policies

When not occupied, these rooms are available for use by educational, civic, cultural, and governmental groups. They are not available for the benefit of private individuals or commercial concerns.

Library meeting rooms may not be used in any way that materially interferes with the operation of the library or which threatens the safety of library property, patrons, or staff. Merchandise, other than items sold to benefit the Springfield City Library, may not be sold.


Reservations & Applications

  • Due to high demand, we recommend submitting a reservation request as early as possible.
  • Reservations must be made a minimum of one week in advance
  • Only one reservation may be made at a time.
  • Additional reservations can be made only after the applicant’s last scheduled meeting has been held. Reservations for meetings in a series are exceptional and require the approval of the Community Relations Coordinator.
  • No admission fees may be charged, with the exception of The Friends of the Springfield Library, Inc. which may charge admission for programs held to benefit the Library.
  • Permission for a group to meet at the library does not constitute or imply an endorsement of its policies, beliefs, or program by the City of Springfield, Springfield City Library personnel, or by the Springfield Library Commission.


Regulations & Requirements

  • The applicant is expected to adhere to the stated purpose of the meeting and to conduct it accordingly.
  • The Library’s Behavior Policy and Safe Child Policy apply to all events and programs taking place in a Community Room or Computer Lab.
  • If you are planning on promoting your event and wish to do so in the Library, please see our public posting guidelines.
  • Press releases and meeting notices must use the program description listed on the application and must state the sponsoring agency.
  • Coffee and light refreshments may be provided by the applicant organization, which is responsible for clean-up. The Library must be advised in advance that food will be served; this can be done in the online application. No alcoholic beverages may be served.
  • Food and drink are not permitted in the Computer Lab.
  • Please do not tape items to walls, windows, and doors.
  • Youth under the age of 18 must be supervised at all times by an adult.


Public Inquiries

  • By submitting a room request, you are giving the Library permission to release the group contact person’s name and phone number in the event of public inquiries.
  • This contact information will be listed on the Library’s public event calendar.


Penalties & Appeals

  • Failure to comply with the meeting room regulations may result in denial of future use of a library meeting room, financial liability for damages, and/or immediate removal from the room.
  • Any question of interpretation of eligibility for meeting room use will be referred to the Library Director.
  • Appeals for exceptions to these policies must be made in writing to the Chair of the Springfield Library Commission.


Equipment Use

  • Please see meeting room listings below to see what equipment is available at each location.
  • Each meeting room has power for the applicant’s own equipment.
  • The equipment listed under each Community Room’s description may be available; please include any equipment requests when submitting the online application.
  • The Library cannot offer technology assistance.
  • Please review your equipment needs when reserving a room and plan to bring power cords and Apple projector adapters as needed.


Room Availability & Fees

  • While meeting rooms are available at no charge during normal library hours, donations will be gratefully accepted.
  • Groups may use the rooms only for the hours reserved in advance.
  • All set-up and clean-up must be accomplished within the reserved time.
  • Meeting rooms are not available beyond normal library operating hours.